Company Secretarial Services

Helping to share the load of the managing statutory company books

Keep on top of your affairs

Our experienced and dedicated Company Secretarial team is qualified to advise on all aspects of the administration of private companies and to perform the unique role of company secretary.

We appreciate the challenges faced by companies and we help share the resources and dedication to help meet those challenges. Our Co Sec team gives practical advice to companies as and when required by their businesses, and also ensures that routine, but vitally important items, are not overlooked. 

Our outsourced Company Secretary services:


We incorporate most types of company electronically, offering options regarding bolier plate or tailored sets of articles of association.

We can incorporate a company with the chosen name in place, which eliminates effort and expense in changing the name later. We then prepare all the necessary documentation to tailor the company to meet specific needs with regard to company officers, the make up of the share capital and the shareholders, the situation of the registered office, the accounting reference date, etc.

Our team of experts also have extensive experience of incorporating Limited Companies and Limited Liability Partnerships and advising on the annual statutory compliance going forward.

Provision of registered office and mail forwarding facilities

The use of our office as the registered office of a company means that we receive all statutory mail. This will ensure that annual returns and other Companies House correspondence can be dealt with by us immediately. All other mail received by us will be recorded and forwarded to the chosen contacts on a timely basis.

Provision of company secretary

By appointing NR Barton as company secretary we will be able to sign Companies House documents, agreements and bank mandate forms on behalf of the company. This frees the directors from the administrative duties of complying with the mandatory requirements of the Companies Act and enables them to focus on running the business.

It also ensures that there is always a second signatory on hand to sign documents that require two signatures.

Business information reports and searches
We are able to undertake searches on companies in the UK. Whether searches are needed for money laundering procedures, or to check the details of the officers and shareholders, we will be able to assist.

Preparation of AGM packages, general meeting minutes, board meeting minutes and drafting resolutions

Where required, we can prepare the documentation relating to the annual general meeting (including notices, agenda and minutes). We can also prepare board minutes relating to the approval of annual accounts, changes to the officers, accounting reference date, registered office, share transfers and / or issues, etc.

We will ensure that the documents are filed with Companies House within the required time.

We will also prepare any forms that are required in relation to any of the changes. Any resolutions, whether they be written, special or ordinary, that are required following general meetings will also be prepared. We will also arrange for these resolutions to be filed with the Registrar of Companies.

Share restructuring and reorganisations

We are able to assist with any reorganisations whether they are through a merger, a take over or a buy out. We will, in conjunction with our legal partners or your solicitors, prepare the required documentation, ensure that the documents are filed with the relevant bodies and guide the company through what can be a tricky process.

Dissolutions / striking off

If the situation arises and a company is no longer required, we can advise on the most convenient way to have it dissolved.

Due diligence

We will carry out all due diligence in respect of the statutory books and records of a target company as part of a takeover or sale. Directors’ service address The Companies Act 2006 allows directors and company secretaries to provide a service address for every office they hold instead of their residential address. The service address will be on the public record, making residential addresses protected information. We offer the use of 5 New Street Square as a service address for directors and company secretaries, and will deal with all the required filings at Companies House.

Electronic filing

We can provide an electronic filing service at Companies House, thereby speeding up the process by which documents appear on the public register.

Annual compliance service

Each of our services is offered on a stand-alone basis. However, for an annual fee the services of maintaining and updating company statutory records, preparing the annual general meeting documentation and the provision of a company secretary can be combined. As part of this service we will also prepare board minutes to authorise and approve the annual accounts. Where required, we will prepare dormant company accounts. This service removes the onerous responsibility and the administration that can be a burden to companies and frees them to concentrate their energies on the future development of the business. 

Meet our Company Secretarial specialists

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“Andrew and the team at NR Barton have been a real asset to our business. With their help and assistance we’ve been able to improve our accounting accuracy and efficiency, particularly with the more complicated aspects of VAT. As a business we wouldn’t hesitate to recommend NR Barton.”

– Judith Baxendale, Wigan Sports Club

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